The trust is for the support of Rampton & Woodbeck residents who find themselves in financial hardship or ill health and for general charitable purposes within the parish at the discretion of the trustees. 'Small' grants are available at the discretion of the trustees.
The trust is Registered with the HMRC as a charity under registration number 061000036155. We are unable to register with the Charity Commission as our turnover us below their £5,000 registration threshold.
Who are the Trustees? The corporate collective body of the 7 members of the Parish Council together with 2 additional Co-opted Trustees, who are residents of the Parish make up the trusteeship.
The trustees may be able assist in three ways:
- Relieving either generally or individually persons resident in the Civil Parish boundary who are in conditions of Need, Financial hardship or Distress by making small grants of money or providing for or paying towards items, utility bills, services or facilities. This is from the remit of the Eyre St Thomas Day Charity.
- Relieving either generally or individually person's resident in the Civil Parish boundary who are by reason of, ill-health, medical needs, infirm, disability, Old Age, Youth, by making small grants of money or providing for or paying toward items, services, utility bills, facilities. This is from the remit of the Eyre St Thomas Day Charity. Additionally, in the spirit of the original remit of Coles' Bread Charity, help to persons listed 1 & 2 towards food costs.
- General Charitable Purposes - To further such objects or purposes which are exclusively charitable according to the law of England and Wales in any part of Rampton & Woodbeck Parish in such a manner as the trustees may in the absolute discretion think fit. Which can benefit or be appreciated by all people of all ages in the parish. For Example, the Village Hall itself, Pinder Park or other recreational facilities, flower planters and street furniture as suitable.
This is from the remit of the Moorpool Charity, which should be spent generally in the parish to all demographics of people.
When no individual in need is forthcoming, the trustees annually reinvest half of the profit of the charity into its long term investment fund and allocate an amount which benefits people of the parish.
All applications should be made either in writing or by email to the Clerk to the Parish Council (who is also Clerk to the Trustees). All applications are dealt with in the strictest confidence. Whilst the trustees need to know the applicants details, they are sworn to abide to strict confidentiality and will not disclose any personal information outside of the meeting. The trustees agreed that it is possible that 1 or more trustees may known the applicant and therefore be able to provide additional positive/beneficial context to their situation or condition, which may assist the trusteeship in making a fair decision against the charity criteria.
Minutes are published on our website but they provide no information as to who has been helped, only generic information, ie a resident of the parish has been assisted etc.
The Trustees may also agree to reach out and offer a little assistance to residents of the Parish at their discretion.
- Name: Mr E Knox
- Address: 24 Allison Avenue, Retford, DN22 7JS
- Telephone: 01777 711579
- Email: firstname.lastname@example.org
Prior to the creation of Parish Council's in 1894 the Vestry held the power to appoint trustees (the Churchwardens and Overseers) to a non-ecclesiastical charity. This power transferred to Parish Councils in 1894 under the Passing of the Local Government Act 1894.
Between 1597 and 1835 public responsibility for looking after the poor rested with each individual parish. An act of 1572 gave authority for the collection of alms in each parish by an Alms Collector. Then the Alms Collector was replaced by an Overseer of the Poor by The Poor Law Act of 1597/8 which required each parish to appoint overseers of the poor.
The updated Poor Law Act of 1601 extended the functions of 'Overseers' to the Churchwardens and from then on these officials acted together, empowered by that Act to raise through the Poor Rate, whatever was needed to support the parish poor from the owners and occupiers of property. The 'Overseers' were usually appointed in vestry meetings.
The assessments of expenditure and rates collected by the overseers were quite separate from those of the Churchwardens, though they might well be agreed and collected at the same time. In the many places where the Churchwardens were also the Overseers of the poor and vice versa, the resulting accounts were often muddled together in the same books.
In some parishes it became customary for the poor inhabitants, or 'settled poor', to be assisted by the Overseers and for poor vagrants from elsewhere to be dealt with by the Churchwardens. One of the Overseers was generally made responsible for the funds, like a treasurer, and from 1691 they were required to keep note of their disbursements.
The Overseers' responsibilities included the following:
- To provide 'outdoor relief' (help for the individual at home) and 'indoor relief' (help in an almshouse or workhouse)
- To provide the most appropriate help. The overseers would not necessarily provide outdoor relief in the form of money. Relief in kind, such as the provision of clothing, food and fuel.
- To find work for those capable of employment. This was largely an attempt to stop begging by those who could work. These people were sometimes called "sturdy beggars". They also arranged apprenticeships for poor children or orphans.
- Impose and collect the poor rate. This was a tax imposed on occupiers of property in order to finance the aid of the poor. The overseers would collect the tax from those who were required to pay.
Parish concern for its poor did not end with the creation of Poor Law Unions in 1834. Most places continued some programme of assistance to the poorer inhabitants, with distributions of coal, bread, and small sums of money, all carefully recorded, up to 1894. (the Vestry Book)
Between 1894 and 2011, by statutory power, Rampton Parish Council was able to appoint 4 trustees to the local charities:
- Appoint one trustee for each parochial charity in place of each Overseer position who was formerly entitled to be a trustee.
- Appoint one trustee in place of each Churchwarden position who was formerly entitled to be a trustee of a non-ecclesiastical charity.
Since 2012, the Charities Act 2011 enabled the implementation of the alternative option of appointment of the Corporate Body of the Council as the Corporate Trusteeship to the local charities. However, the parish council has a duty to choose one option or the other. The Parish Council resolved to implement this method from 2017 onward.
The Charity Commission & Small Charities Coalition recommends as a minimum a charity should have no less than 3 trustees and no more than 10 as a maximum. At Rampton we have 7 cllrs and 2 co-opted trustees fitting into this recommended amount.
The charity had in 2018-19 an income of approximately £1300 from land rent and quarterly dividend payments from the charity's investment fund.
Internal Audit Report
Our Internal Auditors Report
Insurance Employers' Liability - Coles', Moorpool & The Eyre St Thomas Day Charity 2019-20
Insurance Policy Renewal - Coles', Moorpool & The Eyre St Thomas Day Charity 2019-20
Map St Thomas Day Field, Treswell (PDF, 323 Kb)
St Thomas Day Field - Map showing the location of the St Thomas Day field in Treswell owned by the Coles', Moorpool & The Eyre St Thomas Day Charity
Map Coles' Field 1920's (PDF, 336 Kb)
1920's Map showing the location of Coles' Field. Owned by the Coles', Moorpool & The Eyre St Thomas Day Charity.
Map Coles' Field 1970's (PDF, 209 Kb)
1970's Map showing the location of Coles' Field. Owned by the Coles', Moorpool & The Eyre St Thomas Day Charity.
Location of charity land
The 3rd Tab 'Charity Land Register' of the spreadsheet below shows the land of the charity
Location of public land and building assets (Excel Spreadsheet, 29 Kb)
A list of the Trustees of our Charity
A list of the staff member of our Charity
GPDR - General Data Protection Regulations
It is the intention of Coles', Moorpool & The Eyre St Thomas Day Charity to publish as much information as we can online. However, some older items are only available in print.
Residents should also be aware that the Charity is entitled to withhold certain information, but the Charity will only do this if the information is considered to be confidential. Please check the Documents page for a list of documents currently available.
We are registered with the ICO Information Commissioners Office as a Data Processor. Our Registration number is A8267837. Follow this link for full details about the Freedom of Information Act
GPDR Consent Form Charity (PDF, 106 Kb)
GPDR Consent Form Charity
GPDR Data Breach Policy Charity (PDF, 115 Kb)
GPDR Data Breach Policy Charity
GPDR Data Protection Policy Charity (PDF, 130 Kb)
Data Protection Policy Charity
GPDR General Privacy Notice Charity (PDF, 219 Kb)
GPDR General Privacy Notice Charity
GPDR Internal Register of Processing Activities Charity (PDF, 139 Kb)
GPDR Internal Register of Processing Activities Charity
GPDR Personal Data Audit Questionnaire Charity (PDF, 225 Kb)
GPDR Personal Data Audit Questionnaire Charity
GPDR Privacy Notice for Staff, Trustees and Role Holders Charity
GPDR Records Retention Policy Charity (PDF, 128 Kb)
GPDR Records Retention Policy Charity
GPDR Subject Access Request SAR and Letters Charity (PDF, 246 Kb)
GPDR Subject Access Request SAR and Letters Charity
Historic Charity Records
Coles' Charity Accounts 1900-31 (PDF, 23.3 Mb)
Coles' Charity Accounts 1900-31
Moorpool Charity Accounts 1901-31 (PDF, 30.3 Mb)
Moorpool Charity Accounts 1901-31
Moorpool Charity Accounts 1931-75 (PDF, 16.4 Mb)
Moorpool Charity Accounts 1931-75
Historic Charity Minute References (PDF, 937 Kb)
Historic Charity Minute References
St Thomas Day Accounts 1901-33 & 1952 (PDF, 23 Mb)
St Thomas Day Accounts 1901-33 & 1952
Agendas & Minutes
The quickest and easiest way to find Charity minutes is on the links below. However, our Agendas and Minutes are available to view via our Council Meetings Calendar, here you will find all papers associated with each charity meeting linked to the calendar entry.
All of our documents are stored in our document management system (DMS) where you can also view our charity agendas and minutes. You can set the filter to select documents of interest.
PLEASE NOTE All Charity minutes published are classed as draft until approved at the the following charity Meeting.
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2017 Feb 28
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2017 Mar 13
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2017 Jul 10
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2017 Oct 9
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2018 Jan 15
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 2018 Mar 6
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity - 11Jun2018
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 17Jul2018
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 27Nov2018
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 14Jan2019
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity 11Mar2019
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity - 9Sep2019
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity - 11Nov2019
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity - 20Jan2020
Minutes Coles', Moorpool & The Eyre St Thomas Day Charity - 17Feb2020
Coles' Field Rights of Way (PDF, 112 Kb)
The Facts regards Rights of Way near by the Coles' Charity Field